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Privacy Policy

Super Scientist Inc.
Last updated: 1st January 2026

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1. Introduction

Super Scientist Inc. (“we,” “us,” or “our”) is committed to protecting the privacy and security of personal information belonging to parents, guardians, and children participating in our camps and classes. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information in accordance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation.

This policy applies to personal information collected through our website, registration systems, camps, classes, and related services.

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2. Information We Collect

Information about parents and guardians

  • Full name

  • Email address

  • Phone number

  • Mailing and billing address

  • Payment information (processed by secure third-party providers)

Information about children

  • Child’s name

  • Age and/or grade

  • Program or class registration details

  • Emergency contact information

Medical and safety information (sensitive information)

  • Allergies

  • Medical conditions or accommodations

  • Medications or health information strictly necessary to ensure the child’s safety during programs

This information is collected solely for health, safety, and emergency response purposes.

Automatically collected information

  • IP address

  • Browser and device information

  • Website usage data

This information is collected through cookies and analytics tools such as Google Analytics.

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3. How We Use Personal Information

We use personal information only for legitimate business and safety purposes, including to:

  • Register participants for camps and classes

  • Ensure the health and safety of participating children

  • Respond appropriately to medical or emergency situations

  • Process payments and issue receipts

  • Communicate with parents/guardians regarding programs, schedules, or changes

  • Provide customer support

  • Improve our website and services

  • Meet legal, insurance, and accounting obligations

We do not sell or rent personal information.

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4. Consent

By registering a child or providing personal information to Super Scientist Inc., parents or legal guardians consent to the collection, use, and disclosure of personal information as described in this Privacy Policy.

Medical and other sensitive information is collected with explicit parental or guardian consent and may be withdrawn at any time, subject to safety, legal, or contractual requirements.

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5. Children’s Privacy

We collect personal information about children only with the consent of a parent or legal guardian, and only to the extent necessary to provide our programs safely and effectively.

Access to children’s personal and medical information is strictly limited to authorized staff who require it to fulfill their duties.

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6. Use and Protection of Medical Information

Medical and health-related information is considered highly sensitive and is:

  • Used only to protect the child’s health and safety

  • Accessed on a need-to-know basis by trained staff

  • Stored securely with enhanced administrative and technical safeguards

Medical information is never used for marketing and is not disclosed except:

  • In a medical or safety emergency

  • Where required by law

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7. Payment Processing

Payments are processed through trusted third-party payment processors (such as Stripe or PayPal). Super Scientist Inc. does not store full credit card numbers on its servers.

Payment providers are contractually required to safeguard personal information and comply with applicable privacy standards.

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8. Cookies and Analytics

We use cookies and analytics tools to understand website usage and improve user experience. You may disable cookies through your browser settings, though this may affect website functionality.

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9. Disclosure of Personal Information

We may disclose personal information to:

  • Service providers who assist with payment processing, email communications, analytics, or website hosting

  • Emergency responders, when necessary to protect a child’s health or safety

  • Government or regulatory authorities when required by law

All service providers are required to protect personal information and use it only for authorized purposes.

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10. Data Retention

Personal information is retained only for as long as necessary to fulfill the purposes outlined in this policy, including safety, legal, and insurance requirements. When no longer required, information is securely destroyed or anonymized.

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11. Safeguards

We use appropriate physical, administrative, and technical safeguards to protect personal information, including:

  • Secure digital storage systems

  • Restricted access to sensitive information

  • Staff training on privacy and confidentiality

  • Secure destruction practices

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12. Access and Correction

Parents or guardians may request access to, or correction of, their personal information or their child’s information by contacting us. Requests will be addressed within a reasonable timeframe as required by law.

 

13. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted on our website with a revised “Last updated” date.

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14. Contact Information

For privacy questions, access requests, or concerns, please contact:

Privacy Officer Louise McPherson
Super Scientist Inc.
Email: louise@superscientist.ca
Mailing Address: 2402 Robin Drive, Mississauga, L5K 1S9

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